The policy covers:
The policy also outlines the different ways we process your data and why, how we ensure this processing is fair, and explains your right to tell us if you don’t want your data to be processed.
We promise never to sell or swap your details with any other organisation for their marketing purposes.
Here to help
If you have any questions about the policy or how the changes affect the way we manage your data you can email us at firstname.lastname@example.org or call us on +31 (0)20 705 58 88.
spotONvision Holding B.V., with a registered office at (1181 KK) Amstelveen at Van Heuven Goedhartlaan 121, (“spotONvision”, “we”, “us” or “our”) is committed to protecting the privacy of:
To help us achieve our goal of providing the highest quality content, events and business services, we use information from our interaction with you and other customers. We attach considerable importance to protecting your privacy and data supplied by you. Because we respect your privacy, we have procedures to ensure that your personal information is handled in a respectable manner.
Who is spotONvision?
spotONvision is the private limited company spotONvision Holding BV, with a registered office at (1181 KK) Amstelveen at Van Heuven Goedhartlaan 121, registered in the trade register of the Chamber of Commerce under number: 57229627.
spotONvision is the controller and consequently responsible for any personal data that will be processed while using the spotONvision Services.
How does spotONvision use your personal data?
spotONvision’s operations include providing three types of content on our Websites (1) free content such as blog posts, and (2) content gated by forms such as eBooks and industry reports, and (3) event registration, for example webinars and masterclasses.
spotONvision uses your personal data to provide you content you have requested, such as our newsletter or our eBooks, and to process your event registration. Additionally, we gather data to help us update, expand and analyse our records, identify new customers, and provide you other relevant content and services that you find interesting. The collected data is also used for auditing, research and analysis purposes to improve our Websites.
Below is a more specific overview of the purposes for which spotONvision processes your personal data. To this extent it is indicated:
1) which data spotONvision uses for which specific purposes;
2) on which legal basis spotONvision will processes this data;
3) for how long the data is stored by spotONvision; and
4) with whom your data is being shared with
Processing Purpose: Event registration and (subsequent) invitations
Processing Purpose: Customer Relation Management (CRM)
Processing Purpose: Direct marketing
Processing Purpose: Website analytics
Processing Purpose: A/B testing
Processing Purpose: Chat function
Processing Purpose: Retargeting
Processing Purpose: Recruitment
Processing Purpose: Testimonials
Processing Purpose: Consultancy services
How do we obtain your personal data?
Personal data we obtain, may consist of the following.
Does spotONvision collect special personal data categories?
Sensitive personal data – Unless actively provided by you, we do not and will not actively collect sensitive personal data concerning a person’s religion or philosophy of life, race, political persuasion, health and sexual life or personal data concerning trade union membership.
With whom may we share your personal data?
spotONvision may share and/or disclose personal data with other recipients, e.g. to be able to provide the spotONvision Services or conduct our business operations as described below. When we share personal information, we do so in accordance with data privacy and security requirements. We may occasionally share non-personal, anonymized, and statistical data with third parties. Below are the type of recipients with whom we may share personal data with as well as the reasons why we do this. Your data may be passed on to:
a) Our third-party service providers: We partner with and are supported by service providers around the world. Personal data may be made available to these parties only when necessary to fulfil the services they provide to us, such as software, system, and platform support; direct marketing services; cloud hosting services; advertising service providers; and data analytics providers. Our third-party service providers are not permitted to share or use personal data we make available to them for any other purpose than to provide services to us.
b) Third party recipients:
What are your rights?
Under the European General Data Protection Regulation you have a number of rights with regard to your data and their processing:
Right to access
If you want to view the personal data that has been recorded about you at spotONvision, you can request access to it by sending an email to privacy@spotONvision.com.
Right to rectification
If you wish to make changes to the personal data that you have seen as a result of a request for access and that you cannot change yourself, you can request this by sending an email to privacy@spotONvision.com. You have the right to ask us to correct any incomplete or inaccurate information we hold about you.
Request the restriction of processing
You may ask us to suspend the processing of personal information about you, for example, if you want us to establish its accuracy or the reason for processing it.
Right to object
If a certain processing takes place on the grounds of the ‘legitimate interest’ of spotONvision or a third party, you have the right to object to that processing.
Right to data portability
You have the right to obtain your personal data from spotONvision. spotONvision will provide these in a structured and current form, which can easily be opened in other common digital systems.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection and processing of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. You can at any time easily unsubscribe from receiving marketing communications from us by clicking on the ‘Unsubscribe’ link included in every email. Additionally, you can at any time withdraw your agreement to allow us to track your cookies, by disabling cookie tracking and clearing your cookies within your Internet browser settings. Once we have received notification that you have withdrawn consent we will no longer process your information for the purpose or purposes you originally agreed to.
Right to erasure
Should you want us to remove your personal details completely, please send us your request by email at privacy@spotONvision.com.
Response from spotONvision
A request can be sent to privacy@spotONvision.com. spotONvision will comply with your request as soon as possible and in any case no later than one (1) month after spotONvision has received such a request. If spotONvision rejects your request we will indicate in our reply why the request is rejected.
Recipients of personal data
The data may be passed on to:
It may be that spotONvision is obliged to provide your data to a third party, for example on the basis of a legal obligation.
Transfer to third country or international organization
For (for example) technical and operational reasons, it may be necessary for your (personal) data to be transferred to companies affiliated with spotONvision outside the European Economic Area. Because the privacy protection regulations there may not provide the same protection as within the European Economic Area, spotONvision will use the Privacy Shield or the EU Model Clauses to protect your privacy as much as possible. If that is not possible, spotONvision will ask you for permission to pass on your (personal) data to countries without an adequate level of protection. You can withdraw this permission at any time.
What are cookies and how does spotONvision use them?
Cookies are small pieces of (text) information that are sent to your browser when you visit the website of spotONvision and then saved on the hard disk or in the memory of your computer, tablet or mobile phone (hereinafter: “Device”). The cookies that are placed via the website of spotONvision cannot damage your Device or the files stored on it. When we talk about ‘cookies’, we mean not only these small pieces of (text) information, but also comparable techniques with which information is collected, such as website beacons.
Has spotONvision implemented sufficient security measures?
spotONvision shall provide sufficient guarantees to implement appropriate technical and organizational measures in such a manner that processing will meet the requirements of the General Data Protection Regulation and thus ensuring the protection of your personal data and rights.
Where can you go with complaints and questions?